Requesting approval in Planable sends a post to one or more approvers, so they can review it and sign off before it is scheduled or published.
→ How to request approval on a single post
→ How to request approval in bulk from the Calendar
→ How to resend an approval request
→ Frequently asked questions
An approval request tells the right people that a post is ready for review. It keeps the quality and consistency of your brand's message in check without email threads or chat pings.
You can request approval in any workspace whose approval workflow is set to Optional, Required or Multi-level. If the workflow is set to None, the request option does not appear. Read Approvals and approval workflows to pick the right workflow.
Good to know: Posts only appear in an approver's My approvals section after an approval request has been sent to them. Without a request, the post stays out of their queue, even if they have approval permissions on the workspace.
There are three ways to request approval: on a single post, from the Calendar post menu, or in bulk from the Calendar.
How to request approval on a single post
Requesting approval inside the post is the quickest option when you only have one or two posts ready.
- Open the post you want to send for approval.
- Hover over the approval button and move your mouse to the right of the approver's name.
- Click Request approval to send the request to that approver.
You can request approval from one specific approver at a time. When the workspace has more than one other approver, you can also click Request approval from all to notify every user with permission to approve.
How to request approval in bulk from the Calendar
*Bulk approval requests from the Calendar are available on the Pro and Enterprise plans.
*The bulk request entry point is only in the general Calendar, not in Custom views.
When a whole batch of posts is ready, for example a full month of content, you can send them all for approval in one go. There is no need to open each post individually.
- Go to the Calendar view of your workspace.
- In the top bar, click Request approvals.
- The calendar enters Selection Mode and checkboxes appear on each eligible post. Click any post tile to select or deselect it.
- At the bottom of the screen, a selection panel shows how many posts you have picked.
- Click Send for approval. A modal opens ("Send X posts for approval") where you choose who you are requesting approval from.
- Confirm. Planable sends the approval request to the selected users and exits Selection Mode.
To exit Selection Mode without sending, click the X on the selection panel.
💡 Pro tip: Use filters to narrow down the posts you are requesting approval for.
Which posts can be selected in Selection Mode?
Only posts that still need approval appear as selectable:
- Posts that have not had an approval request sent yet
- Posts that are not published or approved (even partially)
- For workspaces with Required approval: posts not yet approved
- For workspaces with Multi-level approval: posts that no level has approved yet
How to resend an approval request
If an approver has not reacted, you can send the request again from the post.
- Open the post and hover over the approve button to see who the request will go to ("Resend approval request to:").
- Click the button to resend the request to the same approvers.
- You can also click Request approval again next to a specific approver's name.
Planable lets you resend a request once 5 minutes have passed since the last one, so approvers are not flooded with duplicate notifications.
💡 Pro tip: If approvers tend to forget, pair your requests with automated reminders for approvals so they get a nudge a couple of days after the request is sent.
Frequently asked questions
Who can request approval on a post?
Any workspace member who can edit, publish or approve posts can request approval, and so can workspace admins. You cannot send an approval request to yourself.
Who receives an approval request?
The approver or approvers you pick when you send it. In workspaces with Multi-level approvals, the request goes to the approvers of the level that has to approve next.
Why don't I see the option to request approval?
The option is hidden when the workspace approval workflow is set to None, when the post is already approved, and when the post is already published.
Which plans include bulk approval requests?
Requesting approval in bulk from the Calendar is available on the Pro and Enterprise plans. Requesting approval on a single post works on every plan that has an approval workflow turned on.
Can I send a reminder for an approval request?
Yes. You can resend the request manually once 5 minutes have passed, or turn on automatic reminders for pending approvals in the workspace approval settings.